BluePrint Staffing
Staff Management and Project Resource Planning System.
services
Web Application Development
industry
Enterprise / HR
duration
Working Since 2016
country
United States
Project Overview
Blueprint Staffing is a web solution for Resource and Project Management to achieve better internal process management. Users of the system can define the projects and teams. They can manage the projects budget, project variance v/s budget, and also plan the workload of the resources. The system also has the ability to do the cross-staff planning for the projects in order to manage the resource workload and utilization.
Challenges
Data Table & Export
Granular Access and Notifications
Our Solution
UX Design Approach
Granular Access Control
Features Implemented
BluePrint Staffing includes a comprehensive set of features built for resource management, project tracking, and workload planning across the organization.
1. Manage Employee & Roles Permissions
Admin is able to create multiple roles here with varied responsibilities and access in the system as per the organization structure. With the team of 200+ staff client wanted a granular level of access defined in the system. So, we made sure that the client has the flexibility to justify the whole organization structure within the tool and onboard all the people giving just the required access. Along with the roles and permissions, it manages many other things like, Hourly rate, total weekly billable hours.
2. Manage Staff
All the employees were onboarded in the system from this section as per their roles. Admin can add, edit and inactive the employees from here. The workload of an employee also will be seen from here which includes number of projects they are working on and their occupancy each day. With the summary of their work hours it has a very useful feature that it shows an eye sight of every employee whether they are over occupied or have free hours into their current schedule. The total number of available hours can be tracked easily so that the billable hours can be increased or decreased while keeping in mind the employee's work-life balance.
3. Manage Project
Any role who has been delegated rights will have access to this section to manage their current running projects and employees who are under that project. Team leaders can have the overall project summary of all the employees working under the same project with their working hours. All the statistical numbers of the project can be tracked from this section which gives the overall idea of the project budget, variance, fees based on the workload build up. This way it would be helpful to the Team Leaders and finance to plan the resources and the team accordingly for each project.
4. Forecasted Hours
Team Leader and Admin have a great ability to take the overview of the employees by their forecasted hours and based on that it gives an insight of who is having underutilized or overworked employees. The team leaders can plan their team for each project. They can add resources from their own team or request a resource from the different team for the cross staffing purposes.
5. Staff Hours Summary
It gives an insight of all the employees of their availability schedule or over-occupied with their current workload. All the reports can be downloaded in the CSV format for offline tracking and sharing with the different departments.
Backend and Web Technologies
BluePrint Staffing is built on a reliable server stack with PHP (Laravel), MySQL, and Docker for consistent deployment.
CI/CD
Gitlab
Server Stack
Docker
Server
Nginx
Backend Server
PHP-FPM
Backend Framework
PHP (Laravel)
DB
MySQL
Conclusion
BluePrint Staffing replaced manual spreadsheets with a purpose-built web platform that gives 200+ employees structured access to project and resource management. The system handles budgets, workload forecasting, cross-staffing, and granular role permissions, all within a single tool that has been in active use since 2016.
