AEC Minds includes an AI assistant that helps users get answers without searching through folders or multiple platforms. The assistant understands thousands of documents and internal reports across projects. A user can type a question in simple English and receive a correct, well-structured answer with links to the original sources. This removes the need to check BIM 360, Procore, SharePoint, or email separately and helps teams make decisions faster.

The platform connects with Microsoft Teams and Zoom to record and process meetings. It creates transcripts, identifies speakers, and generates summaries that include decisions, key points, and action items. Teams can search across past meetings and jump to specific parts of the recording. This saves time, prevents follow-ups from being missed, and improves accountability.

AEC Minds reduces the time spent on manual contract review by analyzing contracts automatically. It extracts important details, identifies key dates, and highlights risk areas. It also scores contracts based on risk to help project managers and legal teams understand which agreements may create problems later. This helps firms reduce disputes and improve negotiation quality.

The platform provides a learning system where companies can upload training courses, videos, and assessments. It tracks employee progress, scores, and certifications. New employees can follow clear onboarding paths, and existing staff can improve their skills. Managers get a complete view of who has completed their training and who still needs support.

AEC Minds helps sustainability teams gather information for ESG reporting by collecting energy usage, water usage, emissions, and certification data in one place. It creates charts and summaries that organizations can use for internal reports, client presentations, or investor discussions. Questions like "What is our average carbon reduction across this year?" can be answered instantly.

AEC Minds connects with tools like Procore to help teams track RFIs and submittals. It shows how many items are open, how long they have been waiting, and where delays are happening. This gives project managers clear visibility into project health and helps them maintain required response times.

Each team member has a profile that shows their role, skills, certifications, past projects, and work availability. Managers can find the right people for upcoming work, balance workloads, and identify when someone may need support or additional training. This improves staffing decisions and reduces delays caused by missing skill sets.

The platform also manages project photos and renderings. It uses AI to tag each image based on project type, materials, location, and style. Users can search with simple keywords to find the exact images they need for designs, proposals, or reports. This makes visual assets easier to reuse.

End-to-End Data Encryption: Data is encrypted at the front end and can only be decrypted at the front end upon receiving. The data is only stored and processed at the backend in the encrypted format, ensuring that intercepted data remains unreadable. Secure Storage of API Keys and Endpoints: API keys and endpoints are securely stored, and encryption logs are maintained separately to enhance security and monitoring. Server-Side Security Measures include Server Header Configuration to hide the server's version and Rate Limiting to protect against brute-force attacks.